How to Plan a Reunion

How to Plan a Reunion 


**Remember this is a busy weekend in the City of Bath. Make all reservations as soon as possible. Many places require a deposit and you should get a signed contract.**
Mail your classmates a postcard every year, it will keep them informed and your mailing list updated.

IF YOU DON’T HEAR FROM YOUR CLASS AGENT…CALL THEM! Chances are they are looking for you!


One Year Before: 
Check with Wendy Connors at MHS to reserve the Alumni Room for a class meeting at the High School.
Send a notice of your meeting to the Times Record with the date, time, location and a list of missing classmates.
At the first meeting:
Discuss your budget. Based on the items below, set a price per person/guest. 
Find a place to have your “after the banquet party” Suggestions: Elk’s Club, Senior Citizen’s, American Legion. Winter Street Church, Taste of Maine. Be sure to get a written contract. 
Decide on music (Live music, DJ, CD Random Shuffle,) Book now.
Decide on a caterer and a menu (do it yourself, light fare, wait staff to pass hot/cold appetizers)
Hire a licensed bartender
Do you want to charge class dues
Do you want to make a class gift? (suggestions are posted on the site) 
Send a mailer to let your classmates to let them know what the plans are.


September/October 
Attend the fall meeting of the Alumni Association. The Alumni Assoc. Secretary will call all class agents and a notice will be published in the Times Record. These meetings are full of information relating to Alumni weekend plans. It is the class agents obligation to communicate this information with their classmates.


October/November 
At this meeting of the Association, weekend plans are finalized and a sample mailer will be prepared for use by class agents.


December 
Meet with your class and send another mailer with your class’ weekend plans and include the Association mailer. Be sure to include the fees you are planning to collect. Give out of town classmates plenty of time to make plans.


February 
Send a mailer to your classmates outlining all of your plans with a breakdown of fees. Including a return envelope and a remittance slip with a check off list will help your treasurer keep track of where the money needs to go. SET A DEADLINE! Be flexible, however. There is a cut off for banquet tickets. Class agents are required to contact Hazel Rice Meserve hazelm13@comcast.netfor banquet tickets by NO LATER than May 15th, 
Confirm with all of your vendors, hall, caterer, entertainment, etc.


May 
Attend the Association meeting to confirm all plans and last minute details. Call a class meeting to make sure you have included as many of your classmates as possible and contact Katherine Bartersassie@suscom-maine.net by May 15th with your Alumni Banquet count.


June 
Alumni Weekend
The Blue and White Golf Classic Friday morning is open to all teams that pre-register. The dance Friday, is open to all Morse Alumni. Tickets are available at the door. 
At the banquet, your class will be assigned a room at the Bath Middle School to hold a class meeting. All classes will be called to the gymnasium beginning at 4:45 p.m. sharp, so plan accordingly.